National Occupation Code (NOC): 1241

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

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Job Duties for Administrative Assistants

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software
• May organize conferences.

Working Conditions for Administrative Assistants

Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.

Alternate Job Titles

• Administrative Assistant
• Administrative Assistant - Office
• Administrative Secretary
• Appointment Secretary
• Church Secretary
• Contracts Secretary
• Executive Secretary (except Legal And Medical)
• Finance Secretary
• Human Resources Secretary
• Loans And Grants Administrative Assistant
• Office Administrative Assistant
• Personal Secretary
• Private Secretary
• Recording Secretary
• Sales Secretary
• School Secretary
• Secretary (except Legal And Medical)
• Secretary-clerk
• Taxation Service Secretary
• Technical Secretary
• Admin Assistant
• Administration Assistant
• Administrative Associate
• Service Appointment Coordinator
• Administrative Support
• Booking Services Coordinator
• Administrative Assistant
• Aministrative Assistant
• Court And Client Representative (irregular On-call)
• Program Assistant (specialized Transit) - Part Time
• Construction Site Coordinator
• Budget And Contracts Support
• Council And Committee Coordinator
• Committee Administrator
• Coordinator, Office And Administration (12-month Contract)
• Administrative Coordinator
• Veterinary Patient Care Coordinator
• Admin And Events Assistant
• Client Onboarding Specialist
• Underwriting Admin Specialist
• Head Secretary (E)
• Assistant Contract Administrator
• Administrative Support Professional
• Scale Operator/administrator
• Real Estate Showing Assistant
• Production And Development Assistant (fall Co-op- 8 Months)
• Business Assistant
• Insurance Administrative Support- Personal Lines
• Onboarding Specialist, Group Benefits
• Project Coordinator, Capital Redevelopment Office
• Clinical Program Assistant (summer Student)
• Certifications And Analytical Services Intern
• Office Admin/ap Assistant
• Junior Project Coordinator
• Development Assistant
• Graduate Program Assistant
• Events Assistant
• Operations Specialist - Admin Support
• Administrative & Operations Assistant
• Community Engagement Assistant
• Installation & Service Adminstrative Assistant
• Underwriting Assistant, Community Services
• Office Coordinator
• Food Program Assistant
• Summer Employment Resource Centre Assistant/ Admin Support
• Project Co-ordinator
• Proposal Coordinator
• Records And Administrative Support Contract
• Facilities Service Contract Coordinator - Full Time
• Program Assistant (children's Services Administration) - Temporary Full Time
• Proposal And Operations Coordinator
• Events Assistant (part-time)
• Office Intern – Summer Student
• Sales/marketing Assistant
• Locates Coordinator
• Business & Communications Assistant
• Subcontracts Coordinator
• Office Intern - Summer Student
• Operations Coordinator
• Advancement Coordinator
• Sme Property Ut
• Records And Administrative Support
• Office Coordinator, Group Benefits & Retirement
• Administrative Generalist
• Administrative And Academic Support Assistant
• Team Coordinator
• Sunadvantage Service Associate
• Project Assistant
• Career Development Coordinator
• Coordinator, Global Learning Programs
• Operations Administrator
• Rental Coordinator
• Administartive Support
• Events Co-ordinator
• Intake & Case Aide - Temporary Full Time
• Client Feedback Facilitator - Canada Summer Jobs
• Workflow Coordinator
• Plan Finals Coordinator
• Commercial Account Assistant
• Day Camp Coordinator
• Supply Secretary
• Front Desk Experience Coordinator
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• Administrative Support - Kitchener
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• Administrative Inventory Assistant $22/hour – Guelph, On
• Secretary (D)
• Quality Management Systems Coordinator (contract)
• Underwriting Support, Municipal & Public Administration
• Administrative Support And Project Coordinator
• Patient Experience Assistant
• Cancer Care Coordinator
• Office And Program Assistant (Community Centre) PT
• Salesforce Admin
• Operations Administration & Support (Hybrid)
• Academic Services Coordinator
• Academic Assistant Undergraduate
• Engineering Admissions Specialist
• Coordinator - Continuing Professional Development
• Scale Operator (Dufferin Aggregates)
• Team Assistant
• Homesense/Marshalls Full TimeStore Coordinator Orangeville
• Quality Control Coordinator
• P2 - Sales Lead Coordinator
• Office Administration Representative
• Leasing Coordinator
• Founder Services Program Coordinator
• Administrative And Social Media Coordinator
• Salon Coordinator
• Children’s Services Assistant Program Coordinator
• Office Specialist
• Content Creator & Digital Marketing Assistant
• Temporary Head Secretary (E)
• Adminstrative Assistant
• Personal Insurance Assistant
• Personal Assistant - Office
• Graduate Coordinator
• Communications Coordinator
• Court Services Short-term Contracts – Irregular, Entry Level
• Project Coordinator – Construction Administration Team
• Court And Client Representative
• P2 - Delivery Coordinator
• P2 - Mail Administrator - 9415
• Distribution Center Administration
• Project Coordinator, Facilities Planning
• Lab Coordinator - (human Geography)
• Co-ordinator, Funding And Finances (lazaridis Institute)
• Council Committee Services Coordinator
• Program Assistant (waste Management) - Temporary Full Time
• Office And Program Assistant (community Centre)
• Counsellors’ Assistant
• International Experiential Learning Assistant
• Supervisor Assistant (ft)
• (can) Administrative Store Support
• Operations Admin (6 Month Contract)
• Parking Clerk I
• Transportation Coordinator – Home Support Services
• Community Support And Leisure Programs Assistant
• Administrative Service Representative
• Administration Generalist
• Employment Resource Centre Assistant/ Admin Support
• (can) Administrative Store Support (pt)
• Compliance Associate
• Operations Document Reviewer
• Admin Support For Accumulation Annuities/Guaranteed Investment Certificates
• Operations Support
• Administrative Resource Assistant
• Sr Secretary 2
• Orientation Coordinator
• Department Secretary 6
• Coordinator, Residence Learning
• Temporary Secretary (C)
• Secretary (C)
• Co-op & Career Services Assistant
• Member Services Coordinator
• Administration Associate
• Admissions Support Assistant
• Underwriting Assistant
• Child & Youth Coordinator
• Division Assistant (transit Services) - Part Time
• Office Associate
• Purchasing Admin
• Office Impact Coordinator
• Health And Safety Assistant
• Administrative/ Public Relations Assistant (remote)
• Vending & Vmi Coordinator
• Advisor Support Specialist
• Client Care Coordinator
• Business Initiatives Coordinator
• Research Coordinator
• Secretary
• Care Coordinator
• Research Engagement Coordinator
• Member Services Coordinator (maternity Leave Coverage)
• Program Assistant (community Services) - Full Time
• Service Laurier Advisor
• Department Coordinator
• Student Services Assistant
• Undergraduate Coordinator
• Academic Assistant To The BSc. Counselling Office
• Coordinator, Student Leadership
• Project Co-ordinator Highrise
• Part Time Education Coordinator
• Service Associate, Transportation Services
• Project Coordinator
• Abi Intensive Case Coordinator/system Navigator (permanent Full Time)
• Program Assistant
• Virtual Assistant
• Administrative Associate - $18/h + Benefits + Full Time Hours- Hiring Asap
• National Disability Support
• Intake Coordinator - 12 Month Contract
• Engagement Processor
• Project Coordinator - Permanent, Full-time - Southbridge Healthcare Lp
• Indigenous Relations Coordinator
• Department Assistant
• Graduate & Academic Coordinator
• Manufacturing Coordinator
• Care Coordinator - Specialized Geriatric Services
• Product Management Coordinator
• Assistant
• Coordinator, Board Support
• Program Assistant (child, Dental & Family Health) - Temporary Full Time
• Water Program Coordinator - Full Time
• Clinical Assistant
• Warranty Coordinator
• Admissions Coordinator
• Student Service Specialist
• Program Assistant (Older Adult Services)
• Administrative Associate - Kitchener, On
• Team Assistant - Chta (extended Hours)
• Site Plan Clerk
• Public Relations & Communication Coordinator
• Benefits Assistant (omers)
• Client Activation Coordinator
• Operations Support Coordinator
• Participant & Donor Support
• Office Administration - Kitchener, On
• Local Coordinator - Guelph, On
• Member Services Liaison
• Patient Care Coordinator
• Office Administration
• Admissions Assistant
• Office & Communications Coordinator
• Adjoint(e) Administratif
• Assistant, Marketing And Communications - Two Part-time Positions
• Administrative
• Tutoring Coordinator
• Building Representative
• Distribution Center Coordinator
• Store Administration
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• General Management Assistant
• Admin Generalist
• Clerical I, Paramedics (temporary, Up To 6 Months)
• Appointment Setter
• Regional Administrative Specialist
• Secretary - Elementary
• Patient Services Specialist
• Project Manager Assistant