Legal administrative assistants

National Occupation Code (NOC): 1242

Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Job Duties for Legal administrative assistants

  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend court, meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required including preparing financial statements.

Working Conditions for Legal administrative assistants

Work is performed in an office environment, which involves extensive use of computer word processing and information management systems and equipment. Injuries such as wrist or eye strain may arise as a result of using computers for extensive periods.

Alternate Job Titles

  • Administrative Assistant - Legal
  • Collection Legal Assistant
  • Commercial Law Administrative Assistant
  • Commercial Law Legal Assistant
  • Commercial Law Secretary
  • Corporate Finance Legal Assistant
  • Corporate Law Administrative Assistant
  • Corporate Law Legal Assistant
  • Corporate Law Secretary
  • Corporate Records Legal Assistant
  • Estate Administrative Assistant
  • Estate Secretary
  • Family Law Legal Assistant
  • Foreclosures Legal Assistant
  • Insurance Legal Assistant
  • Labour Law Legal Assistant
  • Legal Administrative Assistant
  • Legal Assistant
  • Legal Assistant - Criminal Law
  • Legal Secretary
  • Legal Stenographer
  • Litigation Administrative Assistant
  • Litigation Legal Assistant
  • Litigation Secretary
  • Mortgage And Real Estate Legal Assistant
  • Oil And Gas Rights Legal Assistant
  • Real Estate Administrative Assistant
  • Real Estate Secretary
  • Tax Legal Assistant
  • Trademark Administrative Assistant
  • Trademark Secretary
  • Wills And Estates Legal Assistant
  • Administrative Assistant - Legal
  • Corporate Law Legal Assistant
  • Legal Assistant
  • Legal Assistant - Criminal Law
  • Legal Secretary
  • Litigation Legal Assistant
  • Litigation Secretary
  • Real Estate Secretary
  • Administrative Assistant, Legal
  • Legal Assistant/Administrative Assistant