Career Library

Medical administrative assistants

National Occupation Code (NOC): 1243

Medical administrative assistants perform a variety of secretarial and administrative duties in doctor’s offices, hospitals, medical clinics and other medical settings.

Job Duties for Medical administrative assistants

  • Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients
  • Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
  • Interview patients in order to complete forms, documents and case histories
  • Complete insurance and other claim forms
  • Initiate and maintain confidential medical files and records
  • Prepare draft agendas for meetings and take, transcribe and distribute minutes
  • Prepare financial statements and billing
  • Establish and maintain various internal office administrative support procedures such as document tracking and filing and monthly reporting
  • Order supplies and maintain inventory
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in use of current software.

Working Conditions for Medical administrative assistants

Work takes place in a typical medical office setting, including offices, clinics, or hospitals.

Alternate Job Titles

  • Administrative Assistant - Medical
  • Case Load Planner - Home Health Care Services
  • Medical Administrative Assistant
  • Medical Secretary
  • Medical Stenographer
  • Ward Secretary
  • Ward Secretary - Hospital
  • Administrative Assistant - Medical
  • Medical Secretary
  • Ward Secretary
  • Medical Receptionist
  • Medical Office Assistant
  • Medical Office Assistant
  • Medical Clerk