Digital Privacy Policy

Digital Privacy Policy2026-02-19T10:31:03-06:00

Digital Privacy Policy

Northwest Training & Adjustment Board (NTAB)
Website: https://www.ntab.on.ca/
Last Updated: February 19, 2026

  1. Introduction

Northwest Training & Adjustment Board (NTAB) is committed to protecting your privacy and safeguarding the personal information entrusted to us.

NTAB operates as an Employment Ontario Workforce Planning Board funded by the Ministry of Labour, Immigration, Training and Skills Development. We collect, use, and disclose personal information in accordance with applicable Ontario privacy legislation and our Transfer Payment Agreement obligations.

This Privacy Policy describes how we collect, use, disclose, retain, and protect your information when you use our website, participate in consultations, complete surveys, respond to advertisements, or engage with NTAB initiatives.

  1. Legislative Framework

NTAB operates in accordance with:

  • The Freedom of Information and Protection of Privacy Act (FIPPA), Ontario
  • The Accessibility for Ontarians with Disabilities Act (AODA), 2005
  • The Ontario French Language Services Act
  • Ministry reporting and accountability requirements under the Employment Ontario Local Board framework
  1. Definitions

Personal Information means information about an identifiable individual, including name, contact details, or other information that can identify a person.

Service Providers means third-party organizations engaged by NTAB to assist with website hosting, analytics, advertising, email distribution, survey administration, or other operational services.

Website refers to https://www.ntab.on.ca/

  1. Information We Collect

We may collect personal information directly from you when you:

  • Subscribe to our newsletter
  • Register for events or consultations
  • Complete surveys (e.g., Employer One Survey, LLMP consultations, partnership evaluations)
  • Submit information through social media lead forms
  • Contact us by email, phone, or web form
  • Participate in partnership projects

Information collected may include:

  • Name
  • Organization and job title
  • Email address
  • Phone number
  • Mailing address
  • Survey responses
  • Event registration details

Automatically Collected Information

When you visit our website, we may collect:

  • IP address
  • Browser type
  • Pages visited
  • Date and time of visit
  • Device information

This information is collected through analytics and advertising tools to improve website performance and measure outreach effectiveness.

  1. Social Media Advertising and Lead Generation

NTAB may use social media platforms, including LinkedIn and Facebook (Meta), to promote programs, reports, events, and workforce initiatives.

If you interact with our advertisements or submit information through a platform-based lead form (such as a LinkedIn Lead Gen Form), personal information such as your name, email address, job title, and organization may be collected directly by the platform and shared with NTAB.

Information submitted through these forms will be used only for the purpose described in the advertisement, such as:

  • Providing requested reports
  • Sharing event details
  • Following up regarding workforce initiatives
  • Adding you to relevant communications (where consent is provided)

These platforms process personal information in accordance with their own privacy policies:

LinkedIn Privacy Policy:
https://www.linkedin.com/legal/privacy-policy

Facebook (Meta) Privacy Policy:
https://www.facebook.com/privacy/policy

NTAB does not control how these platforms collect, use, or store personal information beyond what is provided to us.

  1. Advertising and Retargeting Technologies

NTAB may use advertising technologies such as tracking pixels or similar tools provided by LinkedIn and Meta (Facebook) to:

  • Measure the effectiveness of advertising campaigns
  • Understand how users interact with our website after viewing an advertisement
  • Improve outreach and engagement efforts

These tools may collect information such as IP address, browser information, device identifiers, and website interactions.

You may adjust your advertising preferences directly through your LinkedIn or Facebook account settings.

  1. Third-Party Tools and Service Providers

NTAB uses the following third-party platforms:

Google Analytics

We use Google Analytics to analyze website traffic and usage trends. Google may collect anonymized usage data through cookies.

Google Privacy Policy:
https://policies.google.com/privacy

Google Analytics Opt-Out Tool:
https://tools.google.com/dlpage/gaoptout

WE Data Tools

WE Data Tools may be used for data reporting, analytics, or email services related to NTAB activities.

WE Data Tools Privacy Policy:
https://www.wedatatools.com/privacy-policy/

Mailchimp

NTAB uses Mailchimp to manage and distribute newsletters and communications. Mailchimp may process your email address and related subscription information.

Mailchimp Privacy Policy:
https://mailchimp.com/legal/privacy/

You may unsubscribe at any time using the link provided in our emails.

Simple Survey

NTAB uses Simple Survey for stakeholder, employer, and consultation surveys. Survey responses may include personal information depending on the survey format.

Simple Survey Privacy Policy:
https://www.simplesurvey.com/privacy-policy

Survey data is typically aggregated and reported in summary form unless explicit consent is provided for attribution.

  1. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

  • Ensure basic website functionality
  • Analyze traffic patterns
  • Improve user experience
  • Support advertising and campaign measurement

Cookies may be session-based (deleted when you close your browser) or persistent (remain until deleted).

You can control or disable cookies through your browser settings. Disabling cookies may affect website functionality.

  1. Purpose of Collection

NTAB collects personal information for purposes directly related to its mandate, including:

  • Preparing and publishing the Local Labour Market Plan (LLMP)
  • Conducting employer engagement and consultations
  • Delivering and evaluating partnership projects
  • Administering surveys required under performance measurement frameworks
  • Reporting to the Ministry under our Transfer Payment Agreement
  • Communicating with stakeholders and community partners
  • Improving services and planning processes
  • Measuring outreach and advertising effectiveness

We collect only the information necessary to fulfill these purposes.

  1. Use of Personal Information

Personal information may be used to:

  • Respond to inquiries
  • Register participants for events
  • Distribute reports and updates
  • Analyze consultation findings
  • Fulfill reporting and accountability requirements
  • Support continuous improvement initiatives
  • Follow up on information requested through advertisements

NTAB does not sell, rent, or trade personal information.

  1. Disclosure of Information

Personal information may be disclosed:

  • To the Ministry of Labour, Immigration, Training and Skills Development where required
  • To authorized Service Providers supporting NTAB operations
  • Where required by law

Service Providers are required to safeguard personal information and use it only for authorized purposes.

  1. Storage and International Processing

Some of NTAB’s third-party service providers may process or store personal information outside of Canada. Where this occurs, information may be subject to the laws of the jurisdiction in which it is stored.

NTAB takes reasonable steps to ensure that service providers maintain appropriate safeguards for personal information.

  1. Data Retention

Personal information is retained only as long as necessary to:

  • Fulfill the purpose for which it was collected
  • Meet reporting and accountability requirements
  • Comply with applicable laws

Survey documentation and related records may be retained for audit and verification purposes.

  1. Security

NTAB takes reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, loss, or misuse.

However, no method of electronic transmission or storage can be guaranteed as completely secure.

  1. Accessibility and Language

In accordance with the AODA and French Language Services requirements:

  • Public reports and partnership deliverables are made available in both English and French where required.
  • Information is provided in accessible formats upon request.
  1. Children’s Privacy

NTAB does not knowingly collect personal information from children under the age of 13 without appropriate consent. If you believe a child has provided personal information without consent, please contact us.

  1. Links to External Websites

Our website may contain links to third-party websites. NTAB is not responsible for the privacy practices of external sites. We encourage users to review the privacy policies of those websites.

  1. Your Rights

Under Ontario privacy legislation, you have the right to:

  • Request access to your personal information
  • Request correction of inaccurate information
  • Ask questions about how your information is handled

Requests may require verification of identity before information is released.

  1. Changes to This Policy

NTAB may update this Privacy Policy from time to time. The current version will always be posted on our website with the updated revision date.

  1. Contact Us

If you have questions about this Privacy Policy or wish to request access to your personal information, please contact:

Northwest Training & Adjustment Board (NTAB)
Located in: Dryden Regional Training and Cultural Centre
Address: 100 Casimir Ave #113, Dryden, ON P8N 3L4
Phone: (807) 223-3813
Website: https://www.ntab.on.ca/

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